FREQUENTLY ASKED QUESTIONS
1. Can we pick what music gets played?
You may be as involved as you'd like in the music selection for your Wedding Reception. Normally, clients will provide some type of music list, usually between 5 and 30 songs. On average during the dancing portion of a reception, we play anywhere between 40 and 60 songs. This is why depending on the length of your list, we ask that you have 15 to 20 must plays, then the DJ's will know which songs are most important.
Reading your guests and beat matching are two top priorities we pride ourselves on. We want to keep the dance floor full all night and not have your guests having awkward pauses in transitioning from song to song.
2. How many hours can the DJ's play?
All of our wedding packages includes up to 6 total hours of playing time. This works well because most banquet halls provide packages between 5 & 6 hours. After 6 hours of playing time, overtime is always available a $100 per hour.
3. How far in advance should we book Apollo Productions?
Depending on availability, Ceremonies and Wedding Receptions are booked anywhere between 2 weeks and 2 years in advance. We perform at up to 3 Receptions a night, so the earlier you book with us the better chance you have securing the specific DJ you were recommended or referred to.
4. Can we see the DJ in action at another wedding?
Unfortunately No. DJ's that openly invite you to visit them on the job at another wedding should tell you that they will be inviting strangers to your wedding. Not only do we feel this is in bad taste, but with this situation no one wins. When strangers arrive at a wedding, it creates a split loyalty for the performing DJ. They are now focusing on auditioning for the prospects and may put the real client's agenda second in order to show off.
5. Where can we see Apollo Productions DJ’s in action?
This is a tricky one because we really can’t invite you another client’s wedding as we are confident that you wouldn’t want us to invite strangers to see us perform at your wedding. Following us on Instagram is a great way to see us conduct different types of events. We also encourage you to give us “The Mix Challenge.” You send us 3-5 song titles and we will send you a mix within 24 hours so that you can hear a little taste of our mixing styles catered to your song selections.
6. How many appointments can I make with Apollo Productions?
We offer a minimum of one face to face meeting, one initial meeting when you book. An additional meeting can be booked one month prior to the wedding if you feel that you are not getting all of your questions answered or if it would make you more at ease after a timeline has been composed. However, if you need to come in for more meetings or ask any questions, give us a call!
7. What if I cannot make it to a face to face meeting?
Many clients are too busy to attend additional meetings prior to a wedding. In this case we can do most coordinating via email. We can always have a phone consultation to go through any details and to answer any and all questions.
8. Why would we want 2 DJ's at our wedding?
All of our DJ's are trained and equipped to run each event solo. From time to time, however, Brides and Grooms would like the added assurance that an extra DJ will provide. This allows a DJ to pass out party props, teach dances, and interact with your guests as needed.
9. What if we want a song that you don't have?
We guarantee 100% of your requests! As long as we have your final song list 2 weeks prior to the wedding and the music is available to buy. Our library contains anything that you would like to hear from Top 40, Hip Hop, R&B, Country, Latin, Classic Rock, Funk, Old School Hip Hop and much, much more.
10. How do we choose a DJ?
There are a few ways to pick a particular DJ. If you have seen a DJ perform in the past we could always check their availability for your date. You can set up a meeting where you could have a consultation with an available DJ.
11. Is there an extra fee for booking a particular DJ?
NO. Since a majority of our bookings are referral based, we do not charge any extra fee for requesting a specific DJ. In fact, if you have seen someone perform, we’d prefer to assign that specific DJ to your wedding!
12. Is set-up time included in your price?
There is no extra cost for setup or breakdown of equipment. We charge only from the actual time we start to play music.
13. Do we need to feed the DJ?
The DJ's do not take breaks. DJ's arrive 2 hours in advance to a wedding to prepare and set-up. We are there from start to finish. Please remember when placing your head count for the caterer to add the DJ. Most venues will take this in account and typically add on average 5 additional meals for your vendors. You may check with them as well for more information.
14. Can we make a DO-NOT-PLAY list?
YES! Along with a playlist you can make a DO-NOT-PLAY list, including any song titles, artists, or styles of music you would not like to hear. Our DJ’s are very strict in making sure we abide by these lists. After all, it’s YOUR wedding day!
15. What is timeline coordination?
Once you book with us, our team of experts will guide you through your wedding day via a detailed questionnaire. Based off of that questionnaire we will put together a timeline of your wedding for approval by the client. At this time, you may make changes, add new ideas or delete certain events that you see fit? Once the final approved timeline is set, we will email that to the photographer, videographer and venue captain so that we are all on the same page of the order of events for your wedding. It is Apollo Productions DJ's job and experience to successfully execute the set plan. This will put you at ease so that can relax and take in all the memories of your wedding and the loved ones who have joined you.
16. Do you charge a travel fee?
Travel to to the following areas do not require a travel fee: Greater Phoenix Area, Mesa, Tempe, Chandler, Scottsdale, Surprise, Peoria, Glendale, Avondale, Goodyear, Litchfield, Goodyear, El Mirage, Fountain Hills, Anthem, Cave Creek, Paradise Valley, Sun City, Tolleson, Gilbert, Guadalupe, Ahwatukee, San Tan, Apache Junction, and Higley For information regarding cities not listed please call office.
17. How much is the deposit for booking?
The deposit to reserve your date is $150. This secures everything and the remaining balance is due 2 weeks prior to the event.
18. What forms of payment do you accept?
We accept personal check, cash or Paypal.
19. Is tax or gratuity included in the pricing?
In Arizona there is no sales tax on services. This means the agreed upon fee is the absolute final price; everything is included. Gratuity or tipping for our DJ's is not mandatory. If you feel the DJ's have surpassed your expectations, and you'd like to further thank them, feel free to tip them. The DJ's would love the compliment.
PHOTO BY DEREK CHAD PHOTOGRAPHY
